Planning Your Retreat

Planning your retreat for a church or organization can be a challenging process. Whether you are planning a getaway weekend for relaxation and reflection or a session-filled spiritual retreat for your church group, there are a lot of factors to consider. Covenant Harbor has put together a few steps to help you choose the best facility for your group’s retreat.


Planning Your RetreatWhen planning your retreat, start by determining the purpose of the retreat. This will help when choosing a facility to host your group’s retreat. Think about your group’s needs, what goals you want the retreat to achieve, and things you want to include in the experience. Once you have determined your plan and purpose for the retreat, there are several key factors to consider when selecting a facility.


Where is the facility located? You will want to find a facility within a driving range that is reasonable for your group. However, it should be far enough away to avoid the temptation to go home or to the office during free time. The distance to the facility has the possibility of deterring participants if they are driving by themselves. If you are transporting participants, distance won’t matter as much but be sure to take transportation into consideration.


What type of facility best accommodates your housing preferences? There are numerous different types of facilities where you could host your group’s retreat. A “traditional camp” might offer more activities than a “hotel retreat center,” but with different sleeping and meal arrangements. A hotel retreat center that includes private baths and housekeeping service can be perfect for adult retreats that are not planning lots of energy intensive activities. At Covenant Harbor, we have both traditional camp lodging and a hotel-style retreat center to consider for your group’s retreat.


To best understand what a facility has to offer, take the time for the planning team to visit and tour different facilities. It is important to keep the audience of your group in mind as you select a facility, and being on-site can help piece together elements of the retreat. See where you might be staying, meeting, and eating meals. Ask lots of questions of the staff while you are there so you know what to expect.


Another important part of a potential facility is the staff. Staff members are there to help you out. Your first impression of the facility starts when you call them to get details. How they treat you on the phone and in your initial interactions as you acquire information is a good indicator of how you will be treated once you arrive at the facility. Once you have selected the facility, begin the process of communicating information to the staff in a timely manner. Speaking from our experience, the earlier a facility is able to have your information, the better they are able to accommodate your needs and desires.

These questions and ideas are just a few items to consider when planning your retreat; we hope you are able to use these tips to make your retreat planning process a bit less stressful. As you consider different facilities for your group’s retreat, check out what Covenant Harbor has to offer by contacting us at your earliest convenience!

Covenant Harbor is accredited by ACA (American Camp Association) and a member of the CCCA (Christian Camp and Conference Association) organization.

Blog Post by Alex Schubert

8 Responses to “Planning Your Retreat”

  1. Lauren Hall says:

    I would love some information about holding a retreat for the women of our church. We hope to have a retreat in the Spring. I would love some more information on how to check for availability and the cost of different facilities and menus.

    Thanks so much!

    • erikmorsehead says:

      Hi Lauren!

      Thank you for taking the time to leave a comment! We would love to have your church here this Spring! Please email me at and we can talk about details there. I look forward to hearing from you.

      -Erik Morsehead
      Marketing Director at Covenant Harbor

  2. Jill rhiner says:

    Hinsdale Covenant would like to have an overnight family retreat next June. We would come up for Snake Adventure on Saturday afternoon. Dinner in Lodge. Activity in JAC that evening. On Sunday, breakfast in Lodge and worship in Big Tent ( summer series). Then BBQ and water front for Sunday afternoon. Is there a weekend available?

    • erikmorsehead says:

      Hi Jill,

      Thank you for taking the time to comment on this post! We will be contacting you shortly via email. We look forward to hearing from you!

      -Erik Morsehead
      Marketing Director

  3. Priscilla Gault says:

    We are planning a family reunion in June for about 40 people. What kind of space do you have available for what dates in June.

  4. toshiba jones says:

    Hello. I am interested in getting information and pricing for a women’s retreat for the upcoming Spring. I look forward to hearing from you soon. Have a great day.

  5. Elexia russell says:

    Hi, my name Elexia Russell. I am a junior at Concordia Univeristy Chicago, and I am the president of our Black Student Union. We are planning on sponsoring a “Sister Talk” retreat and we are interested in using your facility. If you can email me the details in what I would need to do to see the pricing of everything.

  6. Hi Im Minister Cheryl Coffey and I would like to book a hotel retreat for my church group if its possible we would like to come on a friday and leave saturday evenig after dinner. It would be about 15 of us our group is called the grief ministry. I was lo says:

    My name jis minister Cheryl Coffey, I am looking for a retreat for my church group called the grief ministry. We would like to book a hotel retreat for sometime in may or june. It will be about 15 of us and your place looked perfect for this occasion. Thank you I look foward to hearing from you.