Winter Camp

Registration for all churches is now open.

Church Registration Form

If you and your church have any questions you can call us at (262) 248-3600 or by email.

*Student registration will open later in the fall.

Registration for Winter Camp JR/SR High includes a few steps:

1. Choose your weekend(s). Prayerfully consider which available weekend is the best for your church.
2. Register with Covenant Harbor as soon as you have made a decision about your Winter Camp weekend. Download a Church Registration Form from our website. Fill out the necessary information and mail or fax it in or email it to our registrar, Jane, with a deposit to reserve space in the weekend of your choice. Space will be given based on the numbers provided for church attendance. Registration will be handled on a first-come, first-served basis. Confirmation will be emailed to confirm dates and details as you register.
3. Detailed directions and information on the following steps of registration will be emailed to you after your church is registered.
4. Communicate to parents and adult leaders how to register their student or adult leader through the Covenant Harbor online registration.
5. Our registrar, Jane, will communicate with you regularly regarding who has registered from your church.
6. 4 weeks before your retreat is your last chance to change your total number. Please email Jane to confirm the total number of students and adult leaders at that time.  Then we will email you an invoice showing the balance due by your church (or money that we need to send you).​
7. 2 weeks before your retreat the following 3 things are due:

• Your full payment (payment by check is preferred).
• Your gender breakdowns along with a list of the adult leaders and students coming with your church.  Please email Jane the total number of each gender of adult leaders and of students along with a list of who those individuals are so that we can compare that to the actual registrations submitted.
• All student and adult leader online registrations (PLEASE encourage parents and adult leaders to submit them much earlier than that, preferably 4 weeks in advance).

Registration Policies

Payment: A non-refundable deposit is due when you register in order to reserve your spaces. Full payment is due 2 weeks before your weekend. Winter camps fill on a first-come, first-served basis.

Adult Leaders: Churches must bring at least one adult leader for each 6-8 students of each gender. All adult leaders must be 18 years old or older.

Health Information/Health Release Form:  Please note: Students attending winter camps with church groups are under the care and supervision of the youth pastors and adult leaders from the church registering the students to attend the winter camp. Should students need medications or medical attention while at the winter camp, it will be the church leaders’ responsibility to care for the student. Your church will need to be sure you have permission and information to provide medical attention for your students. If you don’t already have a form your church uses for this, feel free to contact Jane, our Program Registrar, for a form you can use.

The Wisconsin Department of Agriculture, Trade and Consumer Protection mandates that records be kept of all medications and treatments administered for youth under age 18.  It is the responsibility of the group leader to ensure these records are kept for youth staying overnight without a parent.  Any treatment and medication administered must be under the supervision of an adult leader provided by the church group that is certified in first aid/CPR or higher.  Upon arrival, Covenant Harbor can provide further instruction and a free Medication and Treatment Log to make record keeping as easy as possible.  If you have any questions, contact Beth, our Program Director.

Cancellation:  Churches are responsible to pay in full for the final number of students and adult leaders listed on the final invoice (based on the number you provide 4 weeks before the retreat).  Churches can replace a non-attending student with a new student of the same gender at any time without penalty, so long as the cancellation is communicated to Covenant Harbor and the new registration is submitted online in a timely fashion.  Churches can replace a non-attending student with a new student of another gender if space allows.  If space is not available for the new student of a different gender, the church is still responsible to pay for the non-attending student.​

​Cancellations should be communicated to the church leader first, and then you should inform our Program Registrar at Covenant Harbor immediately.  Generally, cancellations made more than 4 weeks before the event will receive a full refund minus a $15 processing fee per person. Cancellations made less than 4 weeks before the event will receive no refund. Exceptions may be made: 1) Medical cancellations at any time (including for COVID-19 exposure or illness or a related concern), will result in a full refund minus a $15 processing fee. 2) when a non-attending student can be replaced with another student. Exceptions are not guaranteed.

Special Note: In the event of a full camp cancellation by Covenant Harbor, all registered churches will be eligible to transfer all payments to 2023, receive a full refund, or turn their payments into a donation.